The art of letter writing needs correct knowledge about the types of letter you’re writing, expertise and the quality to put your feelings, thoughts or ideas into words.Professional letters should be typewritten and must be spelling and grammatical error free. These kinds of letters should be presentable and professional from all respects and; therefore, it is not easy to write such a letter. Sometimes it’s more difficult to decide how to write than what to write in a letter?
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Parts of Letter:
Your address should be mentioned at the top left corner of the letter so, the reader can easily access you anytime, anywhere.
The date on which the letter is written should be mentioned in a format as month, day and year i.e. July, 20, 2011.
It is required for business letters; it must be mentioned on the left, starting under your address.
This will address the person to whom the letter is being written.
The Introductory Paragraph
It shows the purpose of the letter. This paragraph shows the summary of the letter.
It’s an extension of the introductory paragraph. For personal letters; it could be of one page and for most business letters; it could be of 2 pages or more.
You can end the letter in various forms, from ‘yours truly’ to those you are familiar with; to a traditional ‘sincerely yours’ to all others you do not know.
Tips For Letter Writing:
- After writing a letter, always proofread it for sentence structure, spelling and grammatical mistakes.
- Abbreviated dates should not be used.
- Be respectful and polite while writing evening case of a complaint letter.
- Write a letter in such a way that the recipient can easily understand it.
- Keep your letter small and simple.
- Make it well presented.
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